COMMITTEES

Theatre Boosters Committee Responsibilities

Show Support

  • Box Office (ticket management, sales at school and before shows, box office phone line)

  • Procurement (help directors obtain materials for shows)

  • Artwork and printed materials (posters, ticket design)

  • Show Program (editor, design, advertisements, printing)

  • Photography (for shows and other activities, share with Marketing, framed photo collage for wall)

  • Cast and Crew Meals (including rehearsals if needed, plan, solicit food donations, set up, serve, clean)

Sales and Fundraising

  • Merchandise Sales (inventory, order, sell items at shows and special events)

  • Concessions Sales (inventory, request donations, sell items at shows and special events)

  • Coffee Bar (inventory, request donations, sell at shows and special events)

  • Silent Auction (plan event, solicit gifts/donations, set up, check out – held during Fall Musical)

  • Poinsettia Sales (promote, place order, pick up, distribute, opportunity to earn Fair Share)

  • General Fundraising (plan, organize and conduct any additional fundraising needed)

  • Mudville Grille events (work with restaurant on dates, promote, recruit students for A/V)

Communications

  • Marketing & Publicity of shows (news releases, media interviews)

  • Social Media (Facebook page)

  • Email and Text (Constant Contact, Remind)

  • Website Design and Maintenance

  • Meeting Minutes/Secretary

Finance

  • Annual Budget (develop and manage)

  • Collect, deposit and track all money

  • PayPal Management

  • Monthly Reporting

  • Credit card management

  • Fair Share Management and Reporting

  • Thespians Collection and Reporting

Patrons

  • Patron Management (recruitment, activate/manage benefits)

  • Patron Dinners/Receptions (set up, flowers, decorations, clean up)

Education

  • Scholarships (can’t be senior parent, identify committee, update forms, promote opportunity, interview students, make decisions, work with treasurer to ensure payment made to college)

  • Guest Artists (work with faculty to obtain details, contact artist, schedule travel and make arrangements, provide welcome basket, coordinate lunch or food on campus during visit)

  • College Preparation

  • Host sessions for seniors and juniors to help prepare for college and college auditions (may be a type of college night)

  • Coordinate with faculty and Gotham to plan and schedule headshots session

  • Work with faculty to determine dates for video and other requirements for student submission to Young Arts and college pre-screen auditions

  • Coordinate with videographer to film students

  • Serve as point of contact for Unifieds senior auditions, work with faculty to book studios and coordinate travel

  • Senior Dinner/Banquet (identify a date and location, invitation, senior gift, food/beverage, decorations, work with faculty on program)

  • Freshman Welcome Reception (work with faculty on date/time/location, identify caterer, invitation, decorations, volunteers, program)

  • Incoming Freshman Reception (plan and manage reception and meeting for incoming freshman at the end of the year)

Operations

  • Food Donations (develop request letter, identify places to ask, ask for donations, coordinate delivery or pick up, work with committees to determine amount)

  • Forms (work with faculty and administration to fill out school approval forms, track progress)

  • Volunteer Management

  • Recruit and schedule volunteers for shows, dinners, meals, donations, etc.

  • Use Sign Up Genius

  • Keep running list of parents who have offered to help for personal contact

  • Work with school to ensure that all parents have registered as volunteers

  • Extravaganza Support (coordinate volunteers and food/beverage needs for students who perform and tech at Extravaganza)

  • Miscellaneous

Thespians

  • Work with faculty to coordinate all aspects of troupe participation in District and State Thespians festivals and competitions (hotel, transportation, food/beverage, chaperones, etc.)

We are always looking for parents and caregivers to volunteer their time for any of these committees. Please reach out to a member of the Leadership Team to express your interest in serving. Thank you!

Contact Us

2445 San Diego Rd

Jacksonville FL 32207

904-346-5620

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